Privacy Policy

Last Updated: June 30, 2020

Introduction:

At WLF we know you care about how your personal information is used and shared, and as such we take your privacy very seriously. Below you will find our Privacy Policy (the “Policy”), and by using or accessing the WLF services in any manner you acknowledge that you accept the practices and requirements outlined in this Policy. You also hereby consent to our collection, use, and sharing of your information in the following ways:

Note: Unless otherwise indicated, all terms have the same definition as in the WLF Terms and Conditions.

Information That WLF Collects:

WLF collects different information depending on whether you use the services as a teacher or as a student. As set forth in our Terms and Conditions, WLF requires the consent and contact information of a parent or guardian for a student to sign up. The Children’s Online Privacy Protection Act of 1998 and regulations enacted under it by the Federal Trade Commission (“COPPA”) require us to obtain verifiable parental consent in order to collect, use, and disclose personal information of individuals under the age of 13. We do not knowingly collect personal information from individuals under 13 years of age without parental consent. If we learn we have collected or received personal information about an individual under 13 years of age without verification of parental consent, we will delete that information. If you believe we might have any information from or about an individual under 13 years of age, please contact us at hello@wavelf.org.

Students may turn their cameras on or off during a lesson at their own discretion. Video usage may be encouraged for classes that benefit from participation, such as a public speaking or ASL class. Any student who has their webcam on during a class agrees to having their picture taken (as part of a class screenshot or other photograph) and used by WLF for any purposes pursuant to our goals, such as advertising our services on social media or other online platforms. Such posts may include pictures of your face and any other information visible while using the online learning platform, such as your username if using Zoom. Again, if at any time you wish to opt out of these pictures, please turn off your webcam and/or change your visible username upon entering a class.

The information collected for all users is as follows:

Automatically Collected Information
Whenever you interact with our Services, we automatically receive and record information from your browser or your device that is transmitted as part of standard Internet traffic. This includes your IP address, what type of device and browser you’re using, the previous page you were on, and the page or feature you requested. You may be able to change the preferences on your browser or device to prevent or limit your device’s disclosure of information, but this may prevent you from taking advantage of some of our features.
Cookies
In order to keep you logged into the Services, WLF may use “cookies,” or small files that WLF can send to your browser for storage on your device. They make the use of these Services easier to navigate by saving preferences, remembering your login information, and recalling other aspects of your use of these Services. While most browsers allow you to disable cookies, we recommend that you leave cookies enabled so as not to interfere with the full functionality of these Services.
Voluntarily Disclosed Information
When you use the Services, you will have the opportunity to provide us with some information directly. For example, some functions of the Services require you to register for an account, where we will ask you for information that may include your email address and desired password. We may also collect other information you directly give us as you build your teacher or student profile or verify your identity on the Services.
A very limited portion of the Services allow you to post or transmit content (“User Content”). For example, a teacher will submit User Content in order to build a profile. You may post User Content at your sole discretion, but please note that some User Content may be publicly available or viewable to others. Do not post any sensitive personal information as User Content.
Periodically, WLF may send you surveys regarding the functionality, effectiveness, or ease of access of the Services. Such responses are voluntary, yet appreciated, however they may contain personally identifiable information.
Students may turn their cameras on or off during a lesson at their own discretion. Video usage may be encouraged for classes that benefit from participation, such as a public speaking or ASL class. Any student who has their webcam on during a class agrees to having their picture taken (as part of a class screenshot or other photograph) and used by WLF for any purposes pursuant to our goals, such as advertising our services on social media or other online platforms. Such posts may include pictures of your face and any other information visible while using the online learning platform, such as your username if using Zoom. Students should also be aware that, unless otherwise stated, courses will be recorded by a Wave team member and uploaded to Youtube through a WLF account. By enrolling in a Wave course, students (and/or a student’s legal guardian who approved student registration) are consenting to such recordings. These recordings will include both audio and visual material, meaning students’ comments during the course will also be recorded. If at any time you wish to opt out of these pictures and recordings, please turn off your webcam and/or change your visible username upon entering a class. Students or legal guardians may also reach out to WLF to explicitly opt out of any or all recordings.

The information collected from students is as follows:

Information Collected at Registration:
As set forth in our Terms of Service, we require the contact information of a parent or guardian for each student signing up. At registration, WLF collects a parent or guardian’s name and email address as an identifier, and requests the user to create a password in order to establish a user account. We also collect your name, email, hometown, school, and grade.

The information collected from teachers is as follows:

Information Collected at Registration:
At registration, WLF collects your name, email, school, and graduation year. Upon approval to teach a course, WLF also collects a headshot and a short personal description.

Use of Collected Information

WLF uses the information collected as described above to develop and maintain the Services, comply with legal obligations, and for any purpose for which you provide consent. We may communicate with you via email to verify your account, notify you about our privacy practices and activity on the Services, inform you of changes to our policies and procedures, or to otherwise facilitate the operation of the Services.

Disclosure of Information

WLF may disclose the information above in the following circumstances:

Third-Party Services and Contractors -
WLF may employ other companies and people to perform tasks on our behalf and, from time to time, may need to share your information with them to provide services to you. For example, we may use third-party services to host our web application and store user data. Any information shared for such purposes will be limited and will only include what is needed to provide the service, and WLF has worked to confirm that these service providers do not disclose information to others except as is consistent with this Policy.
Public Information -
a very limited amount of User Content is made available on the Services, including information a teacher provides for their profile. Please note that any information you submit in a public portion of the site will be viewable by others. Accordingly, only include information in such submissions that you are comfortable sharing with third parties or the general public.
Business Transfers -
if WLF is acquired by another association, goes into dissolution, or otherwise transfers ownership or assets, WLF may transfer the information it has as part of that transaction.
Aggregate Usage Information and Analytics -
We may de-identify your personal information so that you are not identified as an individual and use that information for any business purpose, including for analyzing demographic and usage information or to help identify new partners and companion services
Legal Compliance -
We reserve the right to access, read, and disclose any information that we believe in our sole discretion is necessary to comply with law or court order; enforce or apply our Terms of Service and other agreements; or protect the rights, property, or safety of WLF, our members, our users, or others.

Data Security and Storage

WLF recognizes the importance of data security and has implemented measures designed to protect the security, integrity, and confidentiality of your personal information. We endeavor to protect the privacy of your account and other personal information we hold in our records and actively work to prevent unauthorized entry or use, hardware or software failure, and other factors that could potentially compromise security of user information. The safety and security of your information also depend on you. Certain parts of the Services are protected by a password, and it is your responsibility to keep that password confidential.

Modification and Deletion of Information

You may access, and, in some cases, edit or delete your information through your account and profile settings. The information you can view, update, and delete may change over time. You may request that we delete your account and your data from WLF by contacting us at hello@wavelf.org. Please note that if you request removal of your information you may be unable to continue to utilize the Services.

Parental Rights Under COPPA

WLF does not require a child or a child’s parents or guardians to disclose more information about the child than is reasonably necessary to participate in any part of the Services, and does not share personally identifiable information of a child with third parties who are not part of the Services except as provided above under “Disclosure of Information”. Parents and guardians, with a child or children under the age of 13, have certain rights that include the right to:

Review their child’s personal information collected by WLF;
Request that WLF delete collected information about their child;
Request that WLF no longer collect or use information about their child;
Request that WLF no longer share information about their child with third parties that are not part of Services.

Parents may exercise any of these rights listed above by contacting WLF at hello@wavelf.org.

Changes to the Policy

It is our policy to post any changes we make to the Policy on this page. If we make material changes to how we treat our users' personal information, we will notify you by email to the address specified in your account or through a notice on the web-application home page. The date the privacy policy was last revised is identified at the beginning of this Policy. You are responsible for ensuring we have an up-to-date active and deliverable email address for you.

Contact Information

For any inquiries about this privacy policy and our privacy practices, contact us at hello@wavelf.org.